Back to Home

EventisLive Documentation

Everything you need to create amazing events

Getting Started

What is EventisLive?

EventisLive is a comprehensive event management platform that helps you create engaging, interactive experiences for your attendees. From live Q&A sessions to photo galleries, EventisLive provides all the tools you need to run successful events.

Real-time Engagement

Live messages, Q&A, and participant walls keep your audience engaged

Photo Sharing

Let attendees upload and share event photos with moderation controls

Winner Announcements

Celebrate winners with confetti effects and spotlight displays

QR Code Access

Generate QR codes for easy mobile access to all features

Quick Start Guide

Get your first event up and running in 5 minutes:

1

Create Your Account

Sign up at eventislive.com/register - no credit card required.

2

Create Your First Event

From your dashboard, click "Create Event" and fill in:

  • Event name and description
  • Event slug (URL-friendly name)
  • Choose your theme colors
3

Enable Features

Go to Settings → Features and enable what you need:

  • Live Messages - Display announcements
  • Participants Wall - Let attendees share thoughts
  • Q&A - Enable questions from audience
  • Photo Gallery - Allow photo uploads
  • Event Schedule - Manage sessions and timing
  • Grants & Scholarships - Offer financial support
  • Visa Invitation Letters - Assist international attendees
  • And more!
4

Share Your Event

Get your event URLs from Dashboard → URLs and share with attendees!

https://yourdomain.com/e/your-event-slug/display

Pro Tip

Use QR codes to make it easy for attendees to access your event on mobile devices. Generate them from Dashboard → QR Codes.

Creating Your First Event

Here's a detailed walkthrough of creating an event:

Step 1: Navigate to Dashboard

After logging in, you'll see your dashboard. Click the "Create Event" button.

Step 2: Fill in Event Details

  • Event Name: The display name (e.g., "Tech Summit 2025")
  • Slug: URL-friendly identifier (e.g., "tech-summit-2025")
  • Description: Brief description of your event

Step 3: Customize Theme

Choose colors that match your brand:

  • Primary Color - Main brand color
  • Secondary Color - Accent color
  • Background Color - Display background
  • Text Color - Text on display

Step 4: Set Up Landing Page

Configure your public event page:

  • Upload a hero cover image
  • Add event details and contact info
  • Enable/disable sections (Tickets, Schedule, etc.)

Info

All settings can be changed later from Dashboard → Settings

Dashboard Overview

Your event dashboard is the control center for managing your event:

Center Stage Control

Floating bubble to switch display modes in real-time

Moderation Panel

Approve/reject participant posts and photos

Quick Links

Access all feature management pages

View Display

Open the public display screen

For Organizers

Event Setup

Event Settings

Configure the core details and status of your event.

Basic Settings:
  • Event Name: The display name shown across the platform.
  • URL Slug: The unique identifier in your event URL (e.g., /e/your-slug).
  • Description: A brief overview of your event (up to 500 characters).
  • Event Status: Toggle to activate or archive your event.

Info

Access Event Settings from Dashboard → Events → [Your Event] → Settings.

Event Cloning

Quickly create a new event by copying settings from an existing one.

How to Clone:
  1. Go to your Event Dashboard
  2. Click the "Clone" button in the header (near Settings)
  3. Enter a name for the new event
  4. Select which data to copy (see below)
  5. Click "Clone Event"
What Can Be Cloned:
  • Ticket Types: Copies names, prices, and settings (quantities reset to 0).
  • Speakers & Mentors: Copies all profiles.
  • Sponsors: Copies sponsor details and logos.
  • Schedule: Copies sessions (you'll need to update dates).
  • Forms: Copies custom questions.
  • Email Templates: Copies custom email content.

Note: Attendee data, submissions, and analytics are NEVER copied.

Theme Customization

Brand your event with custom colors that appear on the center stage display.

Color Options:
  • Primary Color: Main brand color used for buttons and highlights.
  • Secondary Color: Accent color for secondary elements.
  • Background Color: Display screen background color.
  • Text Color: Text color on the display (ensure good contrast).
Additional Customization:
  • Logo Upload: Add your event or organization logo.
  • Logo Position: Choose where the logo appears on the display.
  • QR Code Overlay: Display a QR code for easy mobile access.
  • Logo Sizing: Adjust the size of your logo (Small, Medium, Large).

Tip

Preview your theme changes in real-time by clicking "Preview Display" in the settings page.

Landing Page (Public Event Website)

Customize your public event page to attract attendees. This is the first thing people see when they visit your event link.

Customization Options:
  • Hero Section: Upload a cover image, set overlay color and opacity, and customize the title and description.
  • Basic Info: Set event dates, location, about text, and contact information.
  • Section Management: Toggle visibility and reorder sections (About, Tickets, Schedule, Mentors, Team, Sponsors).
  • Preview: View your changes in real-time before sharing the link.

Tip

Use a high-quality cover image (1920x1080px) to make a great first impression!

Registration & Ticketing

Tickets Management

Create and manage tickets for your event. Support for both free and paid tickets with multiple currencies.

Features:
  • Ticket Types: Create Free, Paid, or Donation tickets.
  • Currencies: Support for USD, NGN, GHS, EUR, GBP, KES, ZAR.
  • Inventory: Set quantity limits and track sales in real-time.
  • Purchase Limits: Restrict max tickets per user or per email address.
  • Silent Tickets: Create hidden tickets accessible only via direct link.
  • Revenue Tracking: View total revenue and sales performance per ticket type.
  • Check-in: Scan QR codes or manually check in attendees.
Setup Guide:
  1. Go to Dashboard → Tickets
  2. Click "Add Ticket"
  3. Enter Ticket Name (e.g., "VIP Pass") and Quantity Available
  4. Select Type: "Free" or "Paid"
  5. For Paid tickets, enter Price and select Currency
  6. Click "Create Ticket" to save

Coupons & Discounts

Create discount codes to boost ticket sales.

  • Discount Types: Percentage off (e.g., 20% off) or Fixed amount (e.g., $10 off).
  • Usage Limits: Limit the number of times a coupon can be used.
  • Expiry Dates: Set expiration dates for time-sensitive promotions.

Attendee Management

Track and manage your event attendees in one place.

Key Capabilities:
  • Real-time Tracking: View ticket sales and revenue as they happen.
  • Search & Filter: Find attendees by name, email, phone, or order ID. Filter by status (completed, pending, failed).
  • Data Export: Download your attendee list as a CSV file for external use.

Check-in System

Streamline event entry with our built-in check-in tools.

Features:
  • QR Scanner: Use your device's camera to scan attendee tickets instantly.
  • Manual Entry: Manually enter QR codes if scanning isn't possible.
  • Live Stats: Monitor check-in progress (checked-in vs. pending) in real-time.
  • Validation: Automatically detects invalid or duplicate tickets to prevent fraud.

Account & Billing

Subscription Plans

Manage your subscription and billing details.

  • Plan Management: Upgrade, downgrade, or cancel your plan at any time.
  • Transaction History: View and download past invoices and payment history.
  • Tiers: Choose from Free, Basic, Pro, or Enterprise plans to suit your needs.

Usage & Limits

Keep track of your resource consumption to avoid hitting limits.

Tracked Resources:
  • Events: Number of active events.
  • Forms: Number of custom forms created.
  • Participants: Total number of participants across events.
  • Storage: File storage used for photos and uploads.

Tip

You'll receive alerts when you're approaching your plan's limits, so you can upgrade in time.

Center Stage Features

Center Stage is your main display screen. Switch between different modes to show different content to your audience.

Live Messages

Display announcements, schedules, and important information on the main screen.

How to Use:
  1. Go to Dashboard → Manage Messages
  2. Click "Create Message"
  3. Enter your message title and content
  4. Click "Save"
  5. Switch Center Stage to "Live Messages" mode
Message Types:
  • Text Messages: Simple text announcements with custom background colors.
  • Image Messages: Upload images (up to 10MB) with optional captions.
  • QR Codes: Generate QR codes for URLs, WiFi access, or deep links to specific event sections (e.g., Schedule, Gallery).

Tip

Messages auto-rotate every 10 seconds. You can also repost existing messages to bring them back to the top of the queue.

Image Spotlight

Showcase a curated collection of images on the center stage with beautiful transitions. Perfect for sponsor loops, event highlights, or ambient visuals.

Key Features:
  • Bulk Upload: Upload multiple images at once.
  • Live Preview: See exactly how images will look on the main display.
  • Custom Captions: Add descriptions or credits to each image.
  • Display Settings: Customize transition effects (fade, slide), duration, and background blur.
  • Drag & Drop Reordering: Easily organize the sequence of images.
How to Use:
  1. Go to Dashboard → Manage Spotlight
  2. Upload your images
  3. Adjust settings in the "Display Settings" tab
  4. Switch Center Stage to "Image Spotlight" mode

Participants Wall

Let attendees share their learnings, thoughts, and experiences during your event.

Setup:
  1. Enable "Participants Wall" in Settings → Features
  2. Choose moderation settings (auto-approve or manual)
  3. Share the submission URL: /e/your-slug/post
  4. Moderate posts from Dashboard → Manage Participants

Warning

With auto-approve enabled, posts appear immediately. Use manual moderation for sensitive events.
Participant Badges (Live)

Identify key participants like Speakers, Mentors, and Team members with automatically assigned badges on the Participants Wall and Q-A sessions.

  • Auto-recognition: The system automatically matches email addresses to assign correct badges.
  • Role Clarity: Helps attendees identify who is responding or sharing insights.
  • Custom Labels: Role names are pulled directly from your Team and Mentor configurations.

Live Reactions

Boost engagement by allowing attendees to send real-time emoji reactions that float across the main display.

How it Works:
  1. Enable Live Reactions in Settings → Features.
  2. Attendees can tap on emojis (❤️, 🔥, 👏, 🎉, 😮) in the Experience Hub.
  3. Reactions immediately appear and float upwards on the main event display.
  4. Perfect for applauding speakers or showing excitement during key announcements.

Q&A Sessions

Enable live Q&A where attendees can submit questions and you can display them on screen.

Workflow:
  1. Enable Q&A in Settings → Features
  2. Attendees submit questions via /e/your-slug/qa
  3. You approve questions from Dashboard → Manage Q&A
  4. Approved questions appear on display when in Q&A mode
  5. Mark questions as "answered" to remove from display

Live Polls

Create interactive polls that attendees can vote on in real-time. Perfect for gathering feedback, making decisions, or engaging your audience.

Features:
  • Real-time Voting: Attendees vote and see results update instantly
  • Multiple Polls: Create and manage multiple polls per event
  • Vote Control: Open/close voting at any time
  • Result Visibility: Choose when to show results to attendees
  • Center Stage Display: Show active polls on the main screen
  • Anonymous Voting: Support for both logged-in and anonymous users
  • Vote Tracking: Track votes per option with percentage calculations
Setup Guide:
  1. Enable "Live Polls" in Settings → Features
  2. Go to Dashboard → Manage Polls
  3. Click "Create Poll"
  4. Enter your question (e.g., "What is your favorite session?")
  5. Add at least 2 options
  6. Click "Create Poll"
  7. Toggle "Show on Stage" to activate the poll
  8. Control voting with "Accepting Votes" toggle
  9. Show/hide results with "Show Results" toggle
Poll Controls:
  • Show on Stage: Activate the poll for Center Stage display (only one poll can be active at a time)
  • Accepting Votes: Open or close voting without deactivating the poll
  • Show Results: Toggle result visibility to attendees
  • Edit: Modify question and options (preserves existing votes)
  • Delete: Permanently remove a poll and all its votes

Pro Tip

Create polls in advance and activate them at the perfect moment during your event. Only one poll can be active at a time, so activating a new poll automatically deactivates others.
Attendee Experience:
  • Active polls appear at the top of the event landing page
  • Click an option to vote (one vote per user per poll)
  • Results update in real-time if enabled by organizer
  • Animated progress bars show vote distribution

Event Store (Swag & Merchandise)

Sell physical merchandise, digital downloads, or add-ons directly from your event page.

Key Features
  • Product Management: Create products with multiple variants (sizes, colors).
  • Inventory Control: Track stock levels automatically.
  • Order Management: View and fulfill orders from the dashboard.
  • Pickup & Delivery: Support for on-site pickup with "Pay at Pickup" options.

Withdrawals & Payouts

Manage your event revenue and request payouts to your bank account or mobile money wallet.

Revenue Tracking

View a breakdown of revenue from Ticket Sales vs. Store Sales, and track refunds.

Requesting a Payout
  1. Navigate to Withdrawals in your event dashboard.
  2. Click "Request Withdrawal".
  3. Enter the amount and select your payment method (Bank Transfer, Mobile Money, PayPal, etc.).
  4. Submit the request for admin approval.

Warning

Withdrawal fees may apply depending on your region and payment method. The fee amount is calculated automatically before you submit.

Winner Announcements

Celebrate winners with confetti effects and spotlight displays.

How to Announce Winners:
  1. Go to Dashboard → Manage Winners
  2. Click "Add Winner"
  3. Enter winner details (name, category, prize)
  4. Set display order
  5. Switch Center Stage to "Winner Announcement" mode
  6. Confetti automatically triggers on display!

Mentors Showcase

Display mentor profiles with photos, bios, and social links.

Setup:
  1. Enable Mentors in Settings → Features
  2. Add mentors from Dashboard → Manage Mentors
  3. Upload photos, add bios and social links
  4. Choose display mode (Grid or Carousel)
  5. Optionally enable mentor applications

Info

You can customize automated emails for mentor application approvals, rejections, and broadcasts in Dashboard → Email Templates.
Managing Applications:
  • Review: View pending applications with bios and social links.
  • Approve: Accept mentors and automatically send an approval email.
  • Reject: Decline applications with an automated rejection email.

Sponsors Highlight

Showcase event sponsors with tier-based display (Gold, Silver, Bronze).

Managing Sponsors:
  1. Go to Dashboard → Manage Sponsors
  2. Add sponsor with logo, name, and tier
  3. Optionally add website and description
  4. Sponsors display in tier order (Gold → Silver → Bronze)

Tip

Use the Pin feature to keep a specific sponsor permanently displayed on the screen, overriding the auto-rotation. Only one sponsor can be pinned at a time.

Team Showcase

Display your organizing team with photos, roles, and descriptions.

Setup:
  1. Enable Team in Settings → Features
  2. Add team members from Dashboard → Manage Team
  3. Upload photos and add roles/descriptions
  4. Set display order

Event Schedule

Create and manage event schedules with sessions, speakers, and timing information.

Features:
  • Session Management: Create sessions with titles, descriptions, times, and locations
  • Smart Grouping: Sessions are automatically grouped by day for multi-day events
  • Easy Duplication: Quickly duplicate sessions to save time when creating similar events
  • Easy Duplication: Quickly duplicate sessions to save time when creating similar events
  • Speaker Integration: Link sessions to mentors/speakers to automatically display their profiles.
  • Session Types: Keynote, Workshop, Panel, Break, Networking, and more
  • Session Types: Keynote, Workshop, Panel, Break, Networking, and more
  • Multiple Views: List, grid, and timeline display modes
  • Custom Background: Set a custom background image for the schedule display
  • Calendar Export: Attendees can export schedule to their calendars (.ics format)
  • Search & Filter: Find sessions by title, speaker, or type
  • Real-time Updates: Schedule changes appear instantly
Setup Guide:
  1. Enable Schedule in Settings → Features
  2. Configure timezone and display preferences in Settings
  3. Go to Dashboard → Manage Schedule
  4. Click "Add Session" to create your first session
  5. Fill in session details (title, time, location)
  6. Add Speakers by selecting from your existing Mentors list
  7. Add tags and set session type
  8. Attendees can view at /e/your-slug/schedule

Pro Tip

Use the duplicate feature to quickly create similar sessions. You can also display the schedule on Center Stage!

Event Analytics

Gain deep insights into your event's performance with comprehensive analytics and reporting.

key Metrics:
  • Overview Stats: Total participants, messages sent, poll votes, gallery photos, and questions asked.
  • Engagement Scores: Approval rates for content (posts, photos, questions) and interaction metrics.
  • Peak Activity: Identify the busiest hours of your event to optimize scheduling.
  • Feature Breakdown: Detailed stats for Polls (top voted), Q&A (answered vs. pending), and Mentor applications.
Export Options:

Download analytics reports for post-event analysis or stakeholder presentations:

  • PDF Report: A visual, formatted report with charts and graphs.
  • TXT Summary: A concise text-based summary of all key metrics.

Info

Access analytics from Dashboard → Events → [Your Event] → Analytics.

Call for Papers (CFP)

Manage the entire speaker submission process, from collecting proposals to public voting and final selection.

Key Features:
  • Custom Form Builder: Design your submission form with custom questions, file uploads, and logic.
  • Public Voting: Engage your community by allowing them to vote on submissions (with email verification).
  • Review System: Double-blind review support to ensure fair selection.
  • Track Management: Organize submissions by tracks or topics.
  • Speaker Communication: Send bulk emails to accepted, rejected, or waitlisted speakers.
Setup Guide:
  1. Go to Dashboard → Call for Papers
  2. Click "Configure CFP" to set up timelines, tracks, and formats.
  3. Customize the submission form in the "Form Fields" tab.
  4. Enable "Public Voting" if desired.
  5. Share the CFP link: /e/your-slug/cfp

Info

Approved submissions can be automatically converted into sessions in your Event Schedule.
Reviewer Dashboard:

Appointed reviewers can access a dedicated dashboard to evaluate submissions.

  • Access: Reviewers access via /dashboard/reviews
  • Assignments: View detailed abstract, files, and blind-review information.
  • Scoring: Rate submissions on custom criteria defined by organizers.
  • Comments: Leave private comments for organizers or public feedback for authors.
Speaker Portal (My Submissions):

Speakers can manage their proposals from a central location.

  • Access: Speakers view proposals at /dashboard/my-submissions
  • Status Tracking: Real-time updates on acceptance/rejection status.
  • Edit Capabilities: Update abstract details while in "Draft" or "Submitted" status (if allowed).

Forms & Data Collection

Custom Forms

Create custom registration forms, surveys, and data collection forms.

Creating a Form:
  1. Go to Dashboard → Custom Forms
  2. Click "Create Form"
  3. Add form name and description
  4. Add fields (text, email, select, textarea, etc.)
  5. Configure settings (require approval, email notifications)
  6. Share the form URL with attendees

Managing Submissions

View, export, and manage form submissions.

  • View all submissions in Dashboard → Forms → View Submissions
  • Filter by status (pending, approved, rejected)
  • Export data as CSV
  • Send emails to submitters

Email Communication

Send personalized emails to form respondents directly from the dashboard.

Features:
  • Personalization: Use placeholders like { { Name } } to personalize emails with form data.
  • Targeting: Select specific respondents or email everyone who submitted a form.
  • Preview: See exactly how your email will look before sending.

Utilities

URL Shortener

Create branded short links for your events, forms, and any other URLs. Track clicks and analyze engagement with built-in analytics.

Creating a Short URL:
  1. Go to Dashboard → Short URLs
  2. Click "Create Short URL"
  3. Enter the destination URL (where you want to redirect)
  4. Optionally customize the short code (e.g., "my-event")
  5. Add a title and description for easy identification
  6. Click "Create"
  7. Copy your short URL: eventislive.com/s/your-code
Managing Short URLs:
  • Edit: Update the destination URL, title, or description
  • Toggle Status: Enable or disable a link without deleting it
  • Copy: One-click copy to clipboard
  • Delete: Permanently remove a short URL
  • View Analytics: See click counts and engagement metrics
Common Use Cases:
  • Share event registration forms with a memorable link
  • Create short links for event displays and galleries
  • Track clicks on social media posts
  • Simplify long URLs for printed materials
  • Create branded links for sponsor content
Privacy & Security Features:
  • Privacy-First Analytics: IP addresses are securely hashed using SHA-256, ensuring visitor privacy while tracking unique clicks.
  • Smart Device Detection: Automatically categorizes traffic by device type (Mobile, Tablet, Desktop) for better insights.
  • Browser Fingerprinting: Uses advanced fingerprinting to accurately track unique visitors without relying on invasive cookies.
  • User-Friendly Error Pages: Custom landing pages for expired, disabled, or invalid links guide users back to your main site.

Info

Short URLs track total clicks, referrer sources, device types, and timestamps. Use the dashboard to view detailed analytics for each link.

QR Codes

Generate QR codes for easy mobile access to your event features.

Available QR Code Types:
  • Post: Submit participant posts
  • Q&A: Ask questions
  • Gallery: Upload photos
  • Schedule: View event schedule
  • Mentors: View mentors
  • Mentor Submit: Apply as mentor
  • Display: View display screen
  • WiFi: Connect to WiFi (automatically connects users when scanned)
  • Custom URL: Redirect to any external link of your choice
WiFi QR Code Setup:
  1. Go to Dashboard → QR Codes → Select "WiFi"
  2. Enter Network Name (SSID)
  3. Enter Password
  4. Select Encryption Type (WPA/WEP/None)
  5. Generate and download the QR code

Tip

You can also display QR codes on the screen itself! Go to Settings → QR Code Overlay.

Event URLs

All your event URLs in one place. Copy and share with attendees.

Display Page: /e/your - slug / display
Participant Posts: /e/your - slug / post
Q & A: /e/your - slug / qa
Photo Gallery: /e/your - slug / gallery
Event Schedule: /e/your - slug / schedule
Experience Hub: /e/your - slug / experience
Mentors: /e/your - slug / mentors
Team: /e/your - slug / team

Team & Permissions

Manage your event team, assign roles, and control access permissions. Content changes are tracked by user.

Inviting Team Members
  1. Go to Dashboard → Team & Permissions (or Admins)
  2. Click "Invite Member"
  3. Enter their email address
  4. Select a role (e.g., Manager, Moderator, Viewer)
  5. Click "Send Invitation"
Roles & Access Levels
  • Owner: Full access to everything. Can delete event.
  • Manager: Can edit event details, manage tickets, and settings. Cannot delete event.
  • Moderator: Can view content and moderate messages/photos. Restricted from settings.
  • Viewer: Read-only access to dashboard and analytics.
Managing Existing Members
  • Change Role: Click the role badge next to a user to update their permissions.
  • Remove User: Click the trash icon to revoke access immediately.
  • Resend Invite: If an invitation is pending, you can resend the email.
Accepting Invitations

When invited to a team, you will receive an email and a notification in your dashboard.

  1. Navigate to /dashboard/invitations
  2. View all pending invitations with role details.
  3. Accept: Instantly gain access to the event dashboard.
  4. Decline: Remove the invitation if you cannot join.

Participant Experience

Give your attendees a unified, centralized hub for all their event activities and interactions.

Experience Hub

The Experience Hub is a unified platform where attendees can access gallery uploads, event schedule, share their learnings, and ask questions—all from one convenient location.

Features:
  • Photo Gallery Tab: Upload, categorize, and manage event photos with captions
  • Schedule Tab: View event schedule by day, with session details and speaker information
  • Share Learning Tab: Submit posts about learnings and key takeaways with optional images
  • Ask Q&A Tab: Submit questions for experts and organizers
  • My Uploads Section: Track uploaded photos and their approval status
  • Smart Day Selection: Schedule automatically shows today's sessions or the first available day
  • Real-time Updates: All content updates live as attendees submit
Setup Guide:
  1. Enable desired features in Settings → Features (Gallery, Schedule, Participants Wall, Q&A)
  2. Share the Experience Hub URL: /e/your-slug/experience
  3. Attendees can access all features from one unified interface
  4. Moderate submissions from your admin dashboard as usual
Tab Visibility:

The Experience Hub automatically shows only the tabs for enabled features:

  • Gallery Tab — Appears if gallery feature is enabled
  • Schedule Tab — Appears if schedule feature is enabled
  • Share Tab — Appears if participants wall is enabled
  • Q&A Tab — Appears if Q&A feature is enabled

Certificate Generation

Auto-generate and distribute attendance certificates to your attendees.

Key Features:
  • Custom Designs: Choose from Modern, Classic, Elegant, or Minimal styles.
  • Bulk Generation: Generate certificates for all eligible attendees at once.
  • Email Delivery: Send certificates directly to attendees' email addresses.
  • Verification: Each certificate includes a unique verification code.
How to Use:
  1. Go to Dashboard → Certificates.
  2. Click Configure to set up your template.
  3. Customize Content: Add title, subtitle, and body text using placeholders like {{name}}.
  4. Design: Select a style, orientation, and brand colors.
  5. Signer: Add a digital signature and signer's name/title.
  6. Save your configuration.
Issuing Certificates:
  • Check-in Requirement: By default, only checked-in attendees are eligible (configurable).
  • Individual Action: Click the eye icon to preview or download icon to save a single certificate.
  • Bulk Email: Select multiple attendees and click "Email Selected" to send them their certificates automatically.

Grants & Scholarships

Manage financial support applications for your event attendees, including travel grants and registration sponsorships.

Key Features:
  • Budget Tracking: Monitor total allocated, disbursed, and remaining budget in real-time.
  • Application Review: Review motivation letters, applicant categories, and requested amounts.
  • Workflow Management: Track applications through statuses: Pending, Under Review, Approved, Waitlisted, or Rejected.
  • Disbursement Control: Manage the final disbursement of funds and track completion.
  • Data Export: Export all application data to CSV for internal auditing and reporting.
How to Use:
  1. Enable Grants in Settings → Features.
  2. Configure grant types and budget limits in Dashboard → Grants → Settings.
  3. Share the application URL: /e/your-slug/grants/apply.
  4. Review incoming applications in the Grants Dashboard.
  5. Approve or waitlist applications based on your selection criteria and remaining budget.

Visa Invitation Letters

Streamline the process of providing official invitation letters for international attendees requiring visas.

Key Features:
  • Information Collection: Securely collect passport details, travel dates, and embassy locations.
  • Role-based Letters: Generate specific letters based on the attendee's role (Speaker, Attendee, Sponsor, etc.).
  • One-click Approval: Review details and approve requests with a single click.
  • Auto-generation: Approved requests automatically generate a PDF letter using your event's official details.
  • Safe Storage: Sensitive information like passport numbers is handled securely.
How to Use:
  1. Enable Invitation Letters in Settings → Features.
  2. Configure letter templates and signing authority in Dashboard → Invitation Letters → Settings.
  3. Provide the request link to attendees: /e/your-slug/invitation.
  4. Review and approve requests in the Invitation Letters Dashboard.
  5. Attendees receive an automated email with their letter once approved.

Tip

The Experience Hub is perfect for events where you want attendees to have easy access to multiple features without juggling multiple URLs. Generate a QR code for it and display it prominently!

For Attendees

Joining an Event

Attendees don't need to create an account! They can participate using the event URLs or by scanning QR codes.

Submitting Posts

  1. Go to the event post URL or scan the QR code
  2. Enter your name
  3. Write your message or learning
  4. Click "Submit"
  5. Your post will appear on the display (after approval if moderation is enabled)

Uploading Photos

  1. Go to /e/event-slug/gallery or scan the Gallery QR code
  2. Click "Click to upload" or drag and drop a photo
  3. Add a caption (optional)
  4. Choose a category (optional): Food, Speakers, Networking, etc.
  5. Enter your name (optional, defaults to "Anonymous")
  6. Click "Upload Photo"
  7. Your photo will appear on the display after approval

Info

Photos must be under 5MB and in image format (JPG, PNG, GIF).

Best Practices

Event Planning Checklist

Before the Event:

  • Create event and configure settings
  • Enable needed features
  • Customize theme colors
  • Add mentors, sponsors, team members
  • Create initial messages
  • Generate QR codes
  • Test display on projector/screen

During the Event:

  • Keep display screen visible
  • Monitor and moderate submissions
  • Switch Center Stage modes as needed
  • Announce winners at appropriate times
  • Encourage photo uploads

After the Event:

  • Download all photos as ZIP
  • Export form submissions
  • Send thank you emails
  • Review analytics

Engagement Tips

  • Display QR codes prominently for easy mobile access
  • Encourage participation with prompts and questions
  • Rotate between different Center Stage modes
  • Highlight best posts and photos on display
  • Use photo categories to organize gallery content
  • Announce winners with fanfare

Moderation Guidelines

Warning

For public events, always use manual moderation to prevent inappropriate content.
  • Review all submissions before approving
  • Reject spam, inappropriate, or off-topic content
  • Be consistent with moderation standards
  • Respond quickly to keep engagement high
  • Use auto-approve only for trusted, private events

Troubleshooting

Common Issues

Photos not uploading

Solutions:

  • Check file size (must be under 5MB)
  • Ensure file is an image format (JPG, PNG, GIF)
  • Check internet connection
  • Try a different browser

Display not updating

Solutions:

  • Refresh the display page
  • Check if correct Center Stage mode is selected
  • Verify content is approved (if moderation enabled)
  • Check internet connection

QR code not working

Solutions:

  • Ensure QR code is generated correctly
  • Check that the feature is enabled in settings
  • Try scanning with a different QR code app
  • Verify the URL is correct

FAQ

Do attendees need to create an account?

No! Attendees can participate without creating an account. They just need the event URL or QR code.

Can I download all event photos?

Yes! Go to Dashboard → Manage Gallery and click "Download All". All approved photos will be downloaded as a ZIP file.

How many events can I create?

This depends on your subscription plan. Free plan allows 1 active event. Check the pricing page for other plans.

Can I customize the display colors?

Yes! Go to Settings → Theme to customize primary, secondary, background, and text colors.

Verification:

Each certificate includes a unique verification URL and QR code, allowing anyone to verify its authenticity.

Attendee Badge Printing

Design and print professional physical badges for your event attendees with automated template mapping.

Key Features:
  • Multiple Templates: Choose from Standard, VIP, Speaker, Sponsor, and Staff designs.
  • Template Mapping: Automatically assign different designs to different ticket types.
  • Custom Branding: Upload background images, set brand colors, and choose orientation (Portrait/Landscape).
  • Content Control: Toggle visibility of QR codes, photos, job titles, and company names.
  • Bulk Operations: Generate and regenerate badges for thousands of attendees in one click.
  • Status Tracking: Track badges from Generated to Printed and Collected.
How to Use:
  1. Navigate to Dashboard → Attendee Badges.
  2. Use the Settings tab to design your badge and set up ticket mappings.
  3. Click Generate Badges to create badges for all current attendees.
  4. Select badges from the list to print individually or mark as collected at the registration desk.

Need More Help?

Can't find what you're looking for? Our support team is here to help.

Contact SupportEmail Us