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EventisLive Documentation

Everything you need to create amazing events

Getting Started

What is EventisLive?

EventisLive is a comprehensive event management platform that helps you create engaging, interactive experiences for your attendees. From live Q&A sessions to photo galleries, EventisLive provides all the tools you need to run successful events.

Real-time Engagement

Live messages, Q&A, and participant walls keep your audience engaged

Photo Sharing

Let attendees upload and share event photos with moderation controls

Winner Announcements

Celebrate winners with confetti effects and spotlight displays

QR Code Access

Generate QR codes for easy mobile access to all features

Quick Start Guide

Get your first event up and running in 5 minutes:

1

Create Your Account

Sign up at eventislive.com/register - no credit card required.

2

Create Your First Event

From your dashboard, click "Create Event" and fill in:

  • Event name and description
  • Event slug (URL-friendly name)
  • Choose your theme colors
3

Enable Features

Go to Settings → Features and enable what you need:

  • Live Messages - Display announcements
  • Participants Wall - Let attendees share thoughts
  • Q&A - Enable questions from audience
  • Photo Gallery - Allow photo uploads
  • Event Schedule - Manage sessions and timing
  • And more!
4

Share Your Event

Get your event URLs from Dashboard → URLs and share with attendees!

https://yourdomain.com/e/your-event-slug/display

Pro Tip

Use QR codes to make it easy for attendees to access your event on mobile devices. Generate them from Dashboard → QR Codes.

Creating Your First Event

Here's a detailed walkthrough of creating an event:

Step 1: Navigate to Dashboard

After logging in, you'll see your dashboard. Click the "Create Event" button.

Step 2: Fill in Event Details

  • Event Name: The display name (e.g., "Tech Summit 2025")
  • Slug: URL-friendly identifier (e.g., "tech-summit-2025")
  • Description: Brief description of your event

Step 3: Customize Theme

Choose colors that match your brand:

  • Primary Color - Main brand color
  • Secondary Color - Accent color
  • Background Color - Display background
  • Text Color - Text on display

Step 4: Set Up Landing Page

Configure your public event page:

  • Upload a hero cover image
  • Add event details and contact info
  • Enable/disable sections (Tickets, Schedule, etc.)

Info

All settings can be changed later from Dashboard → Settings

Dashboard Overview

Your event dashboard is the control center for managing your event:

Center Stage Control

Floating bubble to switch display modes in real-time

Moderation Panel

Approve/reject participant posts and photos

Quick Links

Access all feature management pages

View Display

Open the public display screen

For Organizers

Event Setup

Event Settings

Configure the core details and status of your event.

Basic Settings:
  • Event Name: The display name shown across the platform.
  • URL Slug: The unique identifier in your event URL (e.g., /e/your-slug).
  • Description: A brief overview of your event (up to 500 characters).
  • Event Status: Toggle to activate or archive your event.

Info

Access Event Settings from Dashboard → Events → [Your Event] → Settings.

Theme Customization

Brand your event with custom colors that appear on the center stage display.

Color Options:
  • Primary Color: Main brand color used for buttons and highlights.
  • Secondary Color: Accent color for secondary elements.
  • Background Color: Display screen background color.
  • Text Color: Text color on the display (ensure good contrast).
Additional Customization:
  • Logo Upload: Add your event or organization logo.
  • Logo Position: Choose where the logo appears on the display.
  • QR Code Overlay: Display a QR code for easy mobile access.
  • Logo Sizing: Adjust the size of your logo (Small, Medium, Large).

Tip

Preview your theme changes in real-time by clicking "Preview Display" in the settings page.

Landing Page (Public Event Website)

Customize your public event page to attract attendees. This is the first thing people see when they visit your event link.

Customization Options:
  • Hero Section: Upload a cover image, set overlay color and opacity, and customize the title and description.
  • Basic Info: Set event dates, location, about text, and contact information.
  • Section Management: Toggle visibility and reorder sections (About, Tickets, Schedule, Mentors, Team, Sponsors).
  • Preview: View your changes in real-time before sharing the link.

Tip

Use a high-quality cover image (1920x1080px) to make a great first impression!

Registration & Ticketing

Tickets Management

Create and manage tickets for your event. Support for both free and paid tickets with multiple currencies.

Features:
  • Ticket Types: Create Free or Paid tickets.
  • Currencies: Support for USD, NGN, GHS, EUR, GBP, KES, ZAR.
  • Inventory: Set quantity limits and track sales in real-time.
  • Revenue Tracking: View total revenue and sales performance per ticket type.
  • Check-in: Scan QR codes or manually check in attendees.
Setup Guide:
  1. Go to Dashboard → Tickets
  2. Click "Add Ticket"
  3. Enter Ticket Name (e.g., "VIP Pass") and Quantity Available
  4. Select Type: "Free" or "Paid"
  5. For Paid tickets, enter Price and select Currency
  6. Click "Create Ticket" to save

Coupons & Discounts

Create discount codes to boost ticket sales.

  • Discount Types: Percentage off (e.g., 20% off) or Fixed amount (e.g., $10 off).
  • Usage Limits: Limit the number of times a coupon can be used.
  • Expiry Dates: Set expiration dates for time-sensitive promotions.

Attendee Management

Track and manage your event attendees in one place.

Key Capabilities:
  • Real-time Tracking: View ticket sales and revenue as they happen.
  • Search & Filter: Find attendees by name, email, phone, or order ID. Filter by status (completed, pending, failed).
  • Data Export: Download your attendee list as a CSV file for external use.

Check-in System

Streamline event entry with our built-in check-in tools.

Features:
  • QR Scanner: Use your device's camera to scan attendee tickets instantly.
  • Manual Entry: Manually enter QR codes if scanning isn't possible.
  • Live Stats: Monitor check-in progress (checked-in vs. pending) in real-time.
  • Validation: Automatically detects invalid or duplicate tickets to prevent fraud.

Account & Billing

Subscription Plans

Manage your subscription and billing details.

  • Plan Management: Upgrade, downgrade, or cancel your plan at any time.
  • Transaction History: View and download past invoices and payment history.
  • Tiers: Choose from Free, Basic, Pro, or Enterprise plans to suit your needs.

Usage & Limits

Keep track of your resource consumption to avoid hitting limits.

Tracked Resources:
  • Events: Number of active events.
  • Forms: Number of custom forms created.
  • Participants: Total number of participants across events.
  • Storage: File storage used for photos and uploads.

Tip

You'll receive alerts when you're approaching your plan's limits, so you can upgrade in time.

Center Stage Features

Center Stage is your main display screen. Switch between different modes to show different content to your audience.

Live Messages

Display announcements, schedules, and important information on the main screen.

How to Use:
  1. Go to Dashboard → Manage Messages
  2. Click "Create Message"
  3. Enter your message title and content
  4. Click "Save"
  5. Switch Center Stage to "Live Messages" mode

Tip

Messages auto-rotate every 10 seconds. You can create multiple messages for different announcements.

Participants Wall

Let attendees share their learnings, thoughts, and experiences during your event.

Setup:
  1. Enable "Participants Wall" in Settings → Features
  2. Choose moderation settings (auto-approve or manual)
  3. Share the submission URL: /e/your-slug/post
  4. Moderate posts from Dashboard → Manage Participants

Warning

With auto-approve enabled, posts appear immediately. Use manual moderation for sensitive events.

Q&A Sessions

Enable live Q&A where attendees can submit questions and you can display them on screen.

Workflow:
  1. Enable Q&A in Settings → Features
  2. Attendees submit questions via /e/your-slug/qa
  3. You approve questions from Dashboard → Manage Q&A
  4. Approved questions appear on display when in Q&A mode
  5. Mark questions as "answered" to remove from display

Winner Announcements

Celebrate winners with confetti effects and spotlight displays.

How to Announce Winners:
  1. Go to Dashboard → Manage Winners
  2. Click "Add Winner"
  3. Enter winner details (name, category, prize)
  4. Set display order
  5. Switch Center Stage to "Winner Announcement" mode
  6. Confetti automatically triggers on display!

Mentors Showcase

Display mentor profiles with photos, bios, and social links.

Setup:
  1. Enable Mentors in Settings → Features
  2. Add mentors from Dashboard → Manage Mentors
  3. Upload photos, add bios and social links
  4. Choose display mode (Grid or Carousel)
  5. Optionally enable mentor applications

Info

You can customize automated emails for mentor application approvals, rejections, and broadcasts in Dashboard → Email Templates.
Managing Applications:
  • Review: View pending applications with bios and social links.
  • Approve: Accept mentors and automatically send an approval email.
  • Reject: Decline applications with an automated rejection email.

Sponsors Highlight

Showcase event sponsors with tier-based display (Gold, Silver, Bronze).

Managing Sponsors:
  1. Go to Dashboard → Manage Sponsors
  2. Add sponsor with logo, name, and tier
  3. Optionally add website and description
  4. Sponsors display in tier order (Gold → Silver → Bronze)

Team Showcase

Display your organizing team with photos, roles, and descriptions.

Setup:
  1. Enable Team in Settings → Features
  2. Add team members from Dashboard → Manage Team
  3. Upload photos and add roles/descriptions
  4. Set display order

Event Schedule

Create and manage event schedules with sessions, speakers, and timing information.

Features:
  • Session Management: Create sessions with titles, descriptions, times, and locations
  • Smart Grouping: Sessions are automatically grouped by day for multi-day events
  • Easy Duplication: Quickly duplicate sessions to save time when creating similar events
  • Speaker Integration: Link sessions to mentors or add custom speaker names
  • Session Types: Keynote, Workshop, Panel, Break, Networking, and more
  • Multiple Views: List, grid, and timeline display modes
  • Custom Background: Set a custom background image for the schedule display
  • Calendar Export: Attendees can export schedule to their calendars (.ics format)
  • Search & Filter: Find sessions by title, speaker, or type
  • Real-time Updates: Schedule changes appear instantly
Setup Guide:
  1. Enable Schedule in Settings → Features
  2. Configure timezone and display preferences in Settings
  3. Go to Dashboard → Manage Schedule
  4. Click "Add Session" to create your first session
  5. Fill in session details (title, time, location, speakers)
  6. Add tags and set session type
  7. Attendees can view at /e/your-slug/schedule

Pro Tip

Use the duplicate feature to quickly create similar sessions. You can also display the schedule on Center Stage!

Forms & Data Collection

Custom Forms

Create custom registration forms, surveys, and data collection forms.

Creating a Form:
  1. Go to Dashboard → Custom Forms
  2. Click "Create Form"
  3. Add form name and description
  4. Add fields (text, email, select, textarea, etc.)
  5. Configure settings (require approval, email notifications)
  6. Share the form URL with attendees

Managing Submissions

View, export, and manage form submissions.

  • View all submissions in Dashboard → Forms → View Submissions
  • Filter by status (pending, approved, rejected)
  • Export data as CSV
  • Send emails to submitters

Email Communication

Send personalized emails to form respondents directly from the dashboard.

Features:
  • Personalization: Use placeholders like {{Name}} to personalize emails with form data.
  • Targeting: Select specific respondents or email everyone who submitted a form.
  • Preview: See exactly how your email will look before sending.

Utilities

URL Shortener

Create branded short links for your events, forms, and any other URLs. Track clicks and analyze engagement with built-in analytics.

Creating a Short URL:
  1. Go to Dashboard → Short URLs
  2. Click "Create Short URL"
  3. Enter the destination URL (where you want to redirect)
  4. Optionally customize the short code (e.g., "my-event")
  5. Add a title and description for easy identification
  6. Click "Create"
  7. Copy your short URL: eventislive.com/s/your-code
Managing Short URLs:
  • Edit: Update the destination URL, title, or description
  • Toggle Status: Enable or disable a link without deleting it
  • Copy: One-click copy to clipboard
  • Delete: Permanently remove a short URL
  • View Analytics: See click counts and engagement metrics
Common Use Cases:
  • Share event registration forms with a memorable link
  • Create short links for event displays and galleries
  • Track clicks on social media posts
  • Simplify long URLs for printed materials
  • Create branded links for sponsor content
Privacy & Security Features:
  • Privacy-First Analytics: IP addresses are securely hashed using SHA-256, ensuring visitor privacy while tracking unique clicks.
  • Smart Device Detection: Automatically categorizes traffic by device type (Mobile, Tablet, Desktop) for better insights.
  • Browser Fingerprinting: Uses advanced fingerprinting to accurately track unique visitors without relying on invasive cookies.
  • User-Friendly Error Pages: Custom landing pages for expired, disabled, or invalid links guide users back to your main site.

Info

Short URLs track total clicks, referrer sources, device types, and timestamps. Use the dashboard to view detailed analytics for each link.

QR Codes

Generate QR codes for easy mobile access to your event features.

Available QR Code Types:
  • Post: Submit participant posts
  • Q&A: Ask questions
  • Gallery: Upload photos
  • Schedule: View event schedule
  • Mentors: View mentors
  • Mentor Submit: Apply as mentor
  • Display: View display screen
  • WiFi: Connect to WiFi (automatically connects users when scanned)
  • Custom URL: Redirect to any external link of your choice
WiFi QR Code Setup:
  1. Go to Dashboard → QR Codes → Select "WiFi"
  2. Enter Network Name (SSID)
  3. Enter Password
  4. Select Encryption Type (WPA/WEP/None)
  5. Generate and download the QR code

Tip

You can also display QR codes on the screen itself! Go to Settings → QR Code Overlay.

Event URLs

All your event URLs in one place. Copy and share with attendees.

Display Page: /e/your-slug/display
Participant Posts: /e/your-slug/post
Q&A: /e/your-slug/qa
Photo Gallery: /e/your-slug/gallery
Event Schedule: /e/your-slug/schedule
Experience Hub: /e/your-slug/experience
Mentors: /e/your-slug/mentors
Team: /e/your-slug/team

Participant Experience

Give your attendees a unified, centralized hub for all their event activities and interactions.

Experience Hub

The Experience Hub is a unified platform where attendees can access gallery uploads, event schedule, share their learnings, and ask questions—all from one convenient location.

Features:
  • Photo Gallery Tab: Upload, categorize, and manage event photos with captions
  • Schedule Tab: View event schedule by day, with session details and speaker information
  • Share Learning Tab: Submit posts about learnings and key takeaways with optional images
  • Ask Q&A Tab: Submit questions for experts and organizers
  • My Uploads Section: Track uploaded photos and their approval status
  • Smart Day Selection: Schedule automatically shows today's sessions or the first available day
  • Real-time Updates: All content updates live as attendees submit
Setup Guide:
  1. Enable desired features in Settings → Features (Gallery, Schedule, Participants Wall, Q&A)
  2. Share the Experience Hub URL: /e/your-slug/experience
  3. Attendees can access all features from one unified interface
  4. Moderate submissions from your admin dashboard as usual
Tab Visibility:

The Experience Hub automatically shows only the tabs for enabled features:

  • Gallery Tab — Appears if gallery feature is enabled
  • Schedule Tab — Appears if schedule feature is enabled
  • Share Tab — Appears if participants wall is enabled
  • Q&A Tab — Appears if Q&A feature is enabled

Tip

The Experience Hub is perfect for events where you want attendees to have easy access to multiple features without juggling multiple URLs. Generate a QR code for it and display it prominently!

For Attendees

Joining an Event

Attendees don't need to create an account! They can participate using the event URLs or by scanning QR codes.

Submitting Posts

  1. Go to the event post URL or scan the QR code
  2. Enter your name
  3. Write your message or learning
  4. Click "Submit"
  5. Your post will appear on the display (after approval if moderation is enabled)

Uploading Photos

  1. Go to /e/event-slug/gallery or scan the Gallery QR code
  2. Click "Click to upload" or drag and drop a photo
  3. Add a caption (optional)
  4. Choose a category (optional): Food, Speakers, Networking, etc.
  5. Enter your name (optional, defaults to "Anonymous")
  6. Click "Upload Photo"
  7. Your photo will appear on the display after approval

Info

Photos must be under 5MB and in image format (JPG, PNG, GIF).

Best Practices

Event Planning Checklist

Before the Event:

  • Create event and configure settings
  • Enable needed features
  • Customize theme colors
  • Add mentors, sponsors, team members
  • Create initial messages
  • Generate QR codes
  • Test display on projector/screen

During the Event:

  • Keep display screen visible
  • Monitor and moderate submissions
  • Switch Center Stage modes as needed
  • Announce winners at appropriate times
  • Encourage photo uploads

After the Event:

  • Download all photos as ZIP
  • Export form submissions
  • Send thank you emails
  • Review analytics

Engagement Tips

  • Display QR codes prominently for easy mobile access
  • Encourage participation with prompts and questions
  • Rotate between different Center Stage modes
  • Highlight best posts and photos on display
  • Use photo categories to organize gallery content
  • Announce winners with fanfare

Moderation Guidelines

Warning

For public events, always use manual moderation to prevent inappropriate content.
  • Review all submissions before approving
  • Reject spam, inappropriate, or off-topic content
  • Be consistent with moderation standards
  • Respond quickly to keep engagement high
  • Use auto-approve only for trusted, private events

Troubleshooting

Common Issues

Photos not uploading

Solutions:

  • Check file size (must be under 5MB)
  • Ensure file is an image format (JPG, PNG, GIF)
  • Check internet connection
  • Try a different browser

Display not updating

Solutions:

  • Refresh the display page
  • Check if correct Center Stage mode is selected
  • Verify content is approved (if moderation enabled)
  • Check internet connection

QR code not working

Solutions:

  • Ensure QR code is generated correctly
  • Check that the feature is enabled in settings
  • Try scanning with a different QR code app
  • Verify the URL is correct

FAQ

Do attendees need to create an account?

No! Attendees can participate without creating an account. They just need the event URL or QR code.

Can I download all event photos?

Yes! Go to Dashboard → Manage Gallery and click "Download All". All approved photos will be downloaded as a ZIP file.

How many events can I create?

This depends on your subscription plan. Free plan allows 1 active event. Check the pricing page for other plans.

Can I customize the display colors?

Yes! Go to Settings → Theme to customize primary, secondary, background, and text colors.

Need More Help?

Can't find what you're looking for? Our support team is here to help.

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